Pharma & Life Sciences

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   Multi-Document Matching Without Manual Rework

  

In regulated supply chains, invoice accuracy is not just financial — it’s compliance-critical. Cloud Connect ensures only validated, compliant, ERP-ready data reaches your finance system.

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The Industry Challenge

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Pharmaceutical organizations face a gruelling reconciliation burden, needing to align Purchase Orders, OCs, ASNs, GRNs, and Invoices across a global supplier network. This process is hindered by a volatile mix of formats—such as PDF, EDI, and manual portal entries—and the granular requirement to verify batch, lot, and contract-specific pricing. Ultimately, relying on manual verification for such complex, line-level data creates a bottleneck of persistent exception queues that stalls the entire supply chain.

 

Why This Matters in Pharmaceutical Companies

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Even minor discrepancies—such as material substitutions, pricing deviations, or batch mismatches—can signal significant risks to supplier authenticity and regulatory compliance. These errors trigger a costly domino effect: blocked invoices and delayed payments lead to procurement escalations, while the resulting audit exposure dramatically increases the burden of manual compliance reviews.

 

The Hidden Cost of “Almost Right” Data

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The "Hidden Cost" of minor data inaccuracies is a massive drain on efficiency; small extraction errors quickly snowball into significant exception backlogs. This forces skilled finance and shared services teams to abandon high-value processing in favour of tedious rework and manual corrections. Ultimately, verifying accuracy after posting is a high-risk strategy—by the time an error is caught, the operational risk and audit exposure have already taken root.

 

The CloudConnect Approach

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We validate before posting.

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CloudConnect delivers:

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• 100% character-accurate data extraction (non-OCR dependent)

• Buyer-approved declarative rule enforcement

• Header and line-level validation

• Structured, ERP-ready output

 

If the data does not meet your rules, it does not get posted.

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2, 3 & 4-Way Matching

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CloudConnect supports:

• 2-way match: PO ↔ Invoice

• 3-way match: PO ↔ GRN ↔ Invoice

• 4-way match: PO ↔ OC ↔ ASN ↔ Invoice

 

Validation can include:

• Quantity reconciliation

• Unit price tolerances

• Contract pricing compliance

• Vendor master validation

• Tax and jurisdiction logic

• Batch / lot reference checks

 

All rules applied consistently to every document.

 

Designed for Regulated Environments

 

Suitable for organisations that:

• Process 30,000+ invoices annually

• Operate shared services or global finance centres

• Procure APIs, chemicals, biologics or regulated materials

• Use SAP, Oracle or Microsoft Dynamics

• Require structured audit-ready data

 

Outcomes Delivered

• 100% character accuracy

• 99%+ automation on valid data files

• Reduced exception volumes

• Improved payment discipline

• Stronger compliance confidence

• Trusted, analytics-ready data

 

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Access the Full Pharma Use Case here :- Pharma & Life Sciences Use Case Landing Page.pdf

 

Download the detailed guide covering:

• Multi-document matching logic

• Declarative rule configuration

• 4-way match workflow

• Compliance control framework

• Typical exception reduction scenarios

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